Excel vs. Other Spreadsheet Software: A Comparison

Microsoft Excel is a versatile and widely used spreadsheet software program that plays a crucial role in various fields, from business to education. In this guide, we will explore how to open Microsoft Excel and create a new spreadsheet. Whether you’re a professional looking to manage complex financial data or a student-tracking assignment, Excel can meet your needs.

Microsoft Excel is a powerful spreadsheet software program that is used by millions of people across the globe for a variety of tasks. Whether you want to create complex financial models, track sales, or organise information, Excel can do it all. In this article, we’ll go over how to open Microsoft Excel and create a new spreadsheet.

Getting Started with Microsoft Excel

The first step in getting started with Microsoft Excel is to open the application. On Windows computers, you can find Excel by clicking on “Start” in the lower-left corner of your screen and typing “Excel” into the search box. Once you have located and opened up the application, you will be taken to an empty workbook where you can begin creating your new spreadsheet.

Once inside the application, there are several ways to create a new spreadsheet from scratch or an existing template provided by Microsoft Office. To create a new blank spreadsheet from scratch within Microsoft Excel:

Click on File then select New;

Select Blank Workbook;

Name Your Spreadsheet;

Click Create;

Start Entering Data Into Cells.

You can also choose one of many templates offered by Office when creating your spreadsheet, such as budgeting spreadsheets, project timelines, or calendars, depending on your specific needs.

Entering Your Data

Now that you have your blank spreadsheet ready, it’s time to start entering your data. The columns and rows of cells create a grid where you can input various types of information. You can use Excel for simple tasks like creating a shopping list or more complex tasks like analyzing sales data.

When entering data, it’s crucial to decide what type of information you want to record. For instance, if you’re creating a personal budget spreadsheet, you might have columns for “Income,” “Expenses,” and “Savings.” In a scientific research spreadsheet, you might include columns for “Experiment Date,” “Observations,” and “Results.”

Excel also provides a variety of formatting options to make your spreadsheet visually appealing and easier to read. You can change font styles, add borders, and use different colours to highlight important data.

Using Formulas and Functions

One of the most powerful features of Excel is its ability to perform calculations using formulas and functions. Instead of manually calculating totals, averages, or other mathematical operations, Excel can do it for you automatically.

For example, if you have a column of numbers representing expenses and you want to find the total, you can use the SUM function. Simply select the cell where you want the total to appear, type “=SUM(” and then select the range of cells you want to add together. Excel will display the sum instantly.

Formulas can also be used for more complex calculations. For instance, you can create a formula to calculate the average of a range of numbers, find the highest or lowest value in a dataset, or determine the percentage change between two values.

Creating Charts and Graphs

Excel allows you to transform your data into visual representations such as charts and graphs. Visualizing data can make it easier to understand trends and patterns.

To create a chart in Excel:

Select the data you want to include in the chart.

Go to the “Insert” tab.

Choose the type of chart or graph you want to create, such as a bar chart, line graph, or pie chart.

Excel will generate the chart based on your selected data. You can then customize the chart’s appearance, add labels and titles, and format it to suit your needs.


Microsoft Excel is a versatile tool that can simplify data management and analysis. Whether you’re a professional handling complex financial data or a student organizing research findings, Excel offers a user-friendly platform to create, analyze, and visualize information. By following the steps outlined in this guide, you can open Excel and start a new spreadsheet with confidence, harnessing its powerful features to streamline your tasks and improve your efficiency.